Quotes
Construction quoting software that wins the job and starts the work
A quote is the most important document your business sends — and the one most likely to be late, wrong or forgotten. CrewFlow lets you build proper line-item quotes with full VAT, send them as branded PDFs, and have the customer accept online.
The moment they accept, the job is created. No re-keying, no gap between winning the work and starting it.
What you get
- Line-item quotes with full VAT, sent as branded PDFs
- Customers accept online through the portal
- Multi-stage approval gating for larger jobs
- Accepted quote becomes a job automatically
The quote you sent late is the job they gave someone else
Quoting is where work is won and lost. A quote sent three days late, a number that doesn't include VAT, a follow-up that never happened — each one costs a job. CrewFlow makes quoting fast enough to do the same day and accurate enough to bill from.
Proper line-item quotes, not a number in a text
Build quotes from line items — labour, materials, plant — with quantities, rates and full VAT calculated for you. The customer gets a clear, branded PDF that looks like a company that knows what it's doing, not a figure scribbled on the back of a job sheet.
Customers accept online, you get notified
Send the quote and the customer can accept it in the portal. You know the moment it's accepted — and so does the system, which creates the job and carries the line items straight through. The loop from quote to work closes itself.
Approval gating for the big ones
On larger jobs, mistakes are expensive. Multi-stage approval means a quote over a threshold gets a second set of eyes before it goes out, so the £40,000 quote isn't sent with a missing zero.
Fast enough to send while you're still the company they're thinking about.
Line items flow into the job and the invoice — quote once, use it three times.
Full VAT calculated and approval gating on big jobs.
Common questions
Can customers accept quotes online?
Yes. Quotes are sent as branded PDFs and customers can accept through the customer portal. The moment they accept, CrewFlow creates the job automatically.
Does it handle VAT correctly?
Yes. Quotes are built from line items with VAT calculated for you, so the figure the customer sees is the figure you can bill — no manual VAT maths.
What about large jobs that need sign-off?
CrewFlow supports multi-stage approval gating, so quotes above a threshold you set need approval before they go out. It's a guardrail against expensive mistakes on big bids.
Is this estimating software too?
It covers the quoting-and-estimating job that most construction SMEs need: line-item build-ups with labour, materials and margin. It's built for builders sending real quotes, not quantity surveyors doing formal BoQ takeoffs.
Built for your trade
See it on your own data.
30 minutes. We'll import a sample of your existing setup live on the call so you see exactly what your dashboard would look like tomorrow morning.