Run the whole job. From the first call to the last payment.
Leads, quotes, site paperwork, CIS and VAT. One system built for how UK construction actually gets paid.
Built in the UK · set up in days · no card fees, no lock-in
One screen for what's on, what's late and what needs a look. The whole company, first thing in the morning.
Watch it run a real job
You enter a job once. Winning it, keeping it safe and getting paid all happen in the same place, with nothing re-keyed in between.
Catch the enquiry
Every call, form and referral lands in one pipeline, scored hot to cold so you chase the work worth winning first.
Price it
A line-item quote with full VAT, out the door in minutes, not a night at the kitchen table.
Win it, and it becomes a job
The customer signs the quote by name and it becomes a live job, with costs, schedule and site details already attached.
Prove it's safe
Issue the RAMS before a tool is lifted. Every hazard scored on a 5×5 matrix, signed off, and frozen as the record for the site.
Bill the work
Applications for payment as the job runs, then invoices that chase themselves on day 3, 7, 14 and 21, until the money lands.
See the whole company
Every job feeds one screen: what's late, what's owed, what's making money. The morning brief that used to take an afternoon.
Far more than a job app
Six connected parts of the business. Enter something once and it flows through the rest, win the work, run the site, prove it's safe, control the money, and keep the crew and kit legal.
Win work
CRM & leads · Quotes & estimates · Price book · Online acceptance · Customer records · Reviews
Run jobs
Job management · Scheduling & calendar · Operations command centre · Programme & critical path · Variations, delays & EoT · Drawings & documents · Customer portal
Site & safety
RAMS · Permits & toolbox talks · Worker sign-off · Site diaries & reports · Snagging & quality (ITP) · Completion certificates · Inductions & muster
Money
Cash position · Invoicing · Valuations & applications · Retention & aged debt · Expenses · Job costing · POs & supplier bills · CIS & tax figures
People & assets
Workforce · Payroll · Fleet · Assets & maintenance · Stock & warehouses · Materials & suppliers · Sites & yards · Compliance library
Connect & automate
Inbox · Automatic reminders · Clash & risk signals · Reporting & company health · Accounting export · Built-in workflows
Not a job app. The whole construction business.
The site, commercial and UK-finance work most trade apps don't touch, the layer that gets you onto bigger tenders and keeps the margin you won.
Site & compliance
- RAMS, scored on a 5×5 matrix
- Permits to work & toolbox talks
- Site diaries & client progress reports
- Versioned drawings, pins & markup
- Worker H&S sign-off you can prove
Commercial
- Variations captured against the job
- Extensions of time
- Staged valuations / applications for payment
- Retention register & release tracking
- Job costing, live per-job margin
UK finance
- CIS deductions & statements
- VAT & Corporation Tax working papers
- PO 3-way matching to bills & GRNs
- Invoices that chase themselves
- Bank-CSV reconciliation, no card fees
Moving across is the easy part
Keep your accountant. Keep Xero. We move you across by hand, customers, jobs and finances brought over, checked, and shown to you in a preview before anything goes live.
Runs alongside Xero
Clean CSV export to Xero & Sage. No live sync to set up or break.
No card fees
Bank transfer only. You keep 100% of every invoice.
No lock-in
Full CSV export any time. No early-termination fees.
Built in the UK
Daily backups, point-in-time recovery, UK GDPR.
Everything, for one monthly price
No per-seat fees, no per-feature upsells, no card-processing skim. One setup, one monthly fee, the whole operating system.
- Every feature, no tiers or add-ons
- Full migration from Sage, Xero, spreadsheets or CSV
- Unlimited jobs, quotes, invoices & customers
- Mobile for every field-staff member
- UK-based onboarding & support
Run your whole construction company from one place.
A 30-minute demo, walked through with your own jobs and figures. No slides. Your data stays yours, full export any time, no lock-in.
Questions, answered
How long does setup take?
Setup usually takes 2 to 3 days. We import your customers, invoices and finances from a CSV or Excel export, show you a preview before we commit, and can roll back in one click.
We already use Xero, do we have to ditch it?
No. CrewFlow is the operations layer; Xero stays your accountant's tool. Your numbers export cleanly to Xero and Sage when it's time to file.
Does CrewFlow take card payments?
No. UK construction runs on bank transfer, so CrewFlow tracks payments rather than processing them, no gateway fee, and you keep 100% of every invoice.
My lads only have phones on site. Does that work?
Yes. The staff view is mobile-first in the browser, clock-in, today's rota and expected take-home. Built for someone standing in a van, not a CFO at a desk.
Is my data safe?
Daily automated backups with point-in-time recovery and storage redundancy, hosted to UK standards under UK GDPR.
What does it cost?
£500 a month plus a one-time £1,000 for setup and migration. No per-seat fees. Book a demo and we'll show you the system on your own numbers first.
Can I leave whenever I want?
Yes. Full CSV export any time, no lock-in and no early-termination fees. Your data is yours.