Rota
Construction scheduling software that stops two crews turning up to one job
A double-booked crew is a day's wages paid for someone sitting in a van. CrewFlow's rota lets you plan the week, tie every shift to a job, and see clashes before they cost you.
Approved leave blocks the rota automatically, and shifts connect to clock-in — so the schedule and reality stay in sync.
What you get
- Plan the week and tie shifts to specific jobs
- See clashes and double-bookings before they happen
- Approved leave blocks the rota automatically
- Shifts connect to clock-in and timesheets
The whiteboard doesn't scale past one van
A whiteboard or a group chat works until you've got three crews and a dozen live jobs. Then someone's double-booked, someone's on leave you forgot about, and a customer's waiting for a team that's across town. CrewFlow turns scheduling into something you can actually see and trust.
Plan the week against real jobs
Build the rota by assigning crew to the jobs that need them. Because shifts are tied to jobs, you're not scheduling people into a void — you can see exactly who is on what, and which jobs still need bodies.
Clashes you catch before the customer does
Assign someone who's already booked or on approved leave and CrewFlow shows the conflict immediately. Reassign in a couple of clicks. The double-booking that used to cost a day's wages never makes it out of the office.
Leave and clock-in that keep the rota honest
Approved leave blocks the rota so you can't accidentally schedule someone who's off. And because shifts connect to clock-in, the plan and the actual hours worked line up — which is what makes payroll and job costing accurate.
Clashes flagged before you assign, not after the van's left.
Approved time off blocks the rota automatically.
Shifts tie to clock-in, so hours and schedule stay in sync.
Common questions
Can I tie shifts to specific jobs?
Yes. The rota is built around jobs, so every shift is assigned to the work it's for. You can see which jobs are covered and which still need crew.
What happens with staff leave?
Approved leave blocks the rota automatically, so you can't schedule someone who's booked off. It removes a whole class of avoidable scheduling mistakes.
Does scheduling connect to timesheets?
Yes. Shifts connect to clock-in, so the planned rota and the actual hours worked stay aligned — which feeds straight into payroll and per-job costing.
Related features
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