Construction fleet management software that flags the expiry before it bites
A van caught with a lapsed MOT or no insurance is a prohibition notice, a fine and a job you can't get to. Spreadsheets of renewal dates get out of date the day you make them.
CrewFlow keeps every vehicle and every bit of plant in one register, with MOT, tax, insurance, service and inspection dates flagged before they lapse, so the fleet stays legal and nothing gets stopped at the roadside.
- MOT, tax, insurance and inspection expiries flagged before they lapse
- Fuel and running costs logged against each vehicle
- Plant and asset register with service and calibration schedules
- QR labels to pull an asset's history on site
The renewal you forgot is the van off the road
Fleet admin is invisible until something lapses, then it's a prohibition, a fine, or an uninsured vehicle on a job. For a firm with a yard of vans and plant, tracking every renewal date in your head or a spreadsheet doesn't scale. CrewFlow makes the next thing due impossible to miss.
Every renewal, flagged before it lapses
Record each vehicle's MOT, tax and insurance dates once, and CrewFlow flags them as they come due, before the deadline, not after the fine. The same goes for plant inspections, servicing and calibration, so the whole estate stays compliant without you keeping it all in your head.
Fuel and costs against the vehicle that spent them
Log fuel and running costs against the specific vehicle, so you can see what each one actually costs to run. Paired with job costing, the real cost of getting to and from site stops being invisible.
Scan the asset, see its history
Put a QR label on a vehicle or a piece of plant and anyone on site can scan it to pull up what it is, when it was last serviced or inspected, and what's due next. The register goes to the asset instead of living only in the office.
MOT, tax, insurance and inspection dates flagged before the deadline.
Fuel and costs logged per vehicle, feeding job costing.
Pull any asset's service and inspection history from its label.
Common questions
Does CrewFlow track MOT, tax and insurance?
Yes. Record each vehicle's MOT, tax and insurance dates and CrewFlow flags them before they lapse, so a van is never caught on the road with an expired certificate.
Does it track vehicle location with GPS?
No, CrewFlow isn't live vehicle tracking. It manages the fleet's compliance, costs and inspections, MOT/tax/insurance and service expiries, fuel, and inspection schedules, rather than real-time location.
Can I manage plant and tools as well as vehicles?
Yes. The asset register covers plant and equipment with service and calibration schedules, and QR labels so you can scan an item on site to see its history and what's due next.
Do fleet costs show up in job costing?
Fuel and running costs are logged against the vehicle, so the cost of running the fleet is visible rather than buried, and feeds the real picture of what a job costs.
Built for your trade
See it on your own data.
30 minutes. We'll import a sample of your existing setup live on the call so you see exactly what your dashboard would look like tomorrow morning.